Microsoft Project 2013 - Introduction

TOPIC DETAILS

Getting To Know Project

• How Project 2013 works
• Start Project in Windows 8
• Understand the Project start screen
• The Project 2013 screen
• Project operations
• Use the ribbon
• Show and collapse the ribbon
• Understand the backstage
• The Project work area
• Work with views
• Work with split screens
• Understand sheet views
• Work with tables
• Gantt chart view
• Work with Gantt charts
• Understand the QAT
• Work with the QAT
• Work with Project files
• Exit from Project 2013

Project Management

• Tasks and resources
• The importance of planning
• Understand the Gantt chart
• Computers and project management

Creating A New Project

• Steps in creating a Project
• Understand your Project
• Create a new Project file
• Calendar options
• Change calendar options
• Work with calendars
• Modify the standard calendar
• Enter public holidays
• Create a new calendar
• Set up Project information
• Enter file properties

Printing and Reporting

• Print a Gantt chart
• Print sheet views
• Print tasks for resources
• Print resources for tasks

Creating Tasks

• Understand tasks
• Understand scheduling icons
• Our case study tasks
• Review the Project
• Enter tasks
• Create summary tasks
• Assignment – creating summary tasks
• Work in a sheet view
• Work with summary tasks
• Work with task views
• Examine task information
• Understand task durations
• Enter task durations
• Check progress
• Enter milestones

Scheduling

• Understand task dependencies
• Create dependencies automatically
• Create dependencies in task entry
• Create dependencies in task information
• Create dependencies in a sheet view
• Fine tune a schedule using dependencies
• Auto schedule tasks
• Critical path and Project slack
• View the critical path
• Examine task slack
• Understand lag time
• Enter lag time
• Understand lead time
• Enter lead time

Resourcing A Project

• Understand resources
• Enter work resources
• Enter material resources
• Enter cost resources
• Assign calendars to resources
• Understand resource availability
• Adjust resource availability
• Change the unit display

Resourcing Concepts

• Resource assignment calculations
• Task types and work effort
• Create a simple assignment
• Work with fixed unit tasks
• Work with fixed duration tasks
• Make multiple assignments
• Add additional resources
• Add more of the same resource
• More resources in multiple assignments
• Understand effort driven scheduling
• Work with non effort driven tasks
• Work with effort driven tasks
• Resource assignment summary

Assigning Resources

• Simple resource assignments
• Assign part time resources
• Understand work contouring
• Specify resource usage
• Contour work hours
• Assign specific work times
• Work times for multiple assignments
• Problem assignments
• Assign resources in task information
• Assign resources in a sheet
• Assign resources you do not have
• The case study resources

Microsoft Project 2013 - Intermediate

TOPIC DETAILS

Resource Levelling

• Understand resource levelling
• Create resource chaos
• Track down over allocations
• Check resource usage
• Create an over allocation report
• Fix 1: change work effort
• Understand overtime
• Fix 2: assign overtime
• Fix 3: hire contract labour
• Fix 4: switch work assignments
• Fix 5: reschedule tasks

Assigning Materials

• Assign fixed material consumption
• Contour materials usage
• Add more material assignments
• Assign variable usage material
• Add to a material assignment
• Check work for materials

Costs

• Understand project costs
• Review current costs
• Enter variable costs
• Case study variable costs
• Assign daily costs
• Assign per usage costs
• Assign fixed costs
• Assign material costs
• Use another cost table
• Apply a different cost table
• Change rates during a Project
• Assign cost resources
• View Project costs

Constraints and Deadlines

• Understand constraints and deadlines
• Review our Project
• Add a constraint
• Use elapsed time
• Reschedule tasks
• Create a deadline

Project Tracking

• Create a baseline
• Automatic update tasks
• Manual update tasks
• Enter delayed tasks
• Track actuals on a Gantt chart
• Use the tracking box
• View task slippage

Project Views

• Understand Project views
• Work with standard views
• Create split views
• Create a custom view
• Create a combination view
• Use custom views
• Customise the view menus
• Save an existing view
• Delete unwanted views
• Keep new views local

Tables

• Explore tables
• Create a new table
• Add fields to a table
• Format table fields
• Use a custom table
• Use a hyperlink field

Controlling Project Data

• Understand data tools
• Basic highlight
• Highlight date ranges
• Highlight a range of tasks
• Highlight tasks with specific resources
• More highlight filters
• Apply filters
• Create a custom filter
• Use a custom filter
• Edit existing filters
• Delete an unwanted filter
• Group tasks
• Use AutoFilters

Formatting Projects

• Understand the timescale
• Change time periods
• Show tiers
• Modify specific tiers
• Format non-working time
• Change text styles
• Work with gridlines
• Display progress lines
• Work with progress lines
• Change the layout
• Understand Gantt chart bars
• Change Gantt chart styles
• Change bar text
• Format selected bars
• Change bar styles

Printing Gantt Charts

• Place print commands on the ribbon
• Use print preview
• Set page breaks
• Print specific dates and pages
• Print headers
• Print footers
• Work with the legend
• Get the right report fit
• Export to PDF

Microsoft Project 2013 - Advanced

TOPIC DETAILS

Microsoft Project Reports

• Understand Project reports
• How reports work
• Run a report
• Format chart objects
• Manipulate report data
• Filter report data
• Clone an existing report
• Create a new report
• Enhance report appearance
• Make reports global
• Remove unwanted reports

Project Templates

• Understand Project templates
• Examine the templates
• Save a Project as a template
• Use a custom Project template
• Specify the personal templates folder
• Use the personal template folder
• Modify a template
• Understand the global template
• Organise the global template
• Apply a newly organised item
• Remove items from the global template

Microsoft Project Files

• Open a Microsoft Project 2007 file
• Move a Project’s start date
• Work with multiple files
• Hide open files

Linking And Combining Projects

Shared Resources

• Understand resource sharing
• Create a common resource pool
• Link to an external pool
• Link a new Project file to the pool
• Assign resources from the pool
• Work with shared resources
• Check for resource links
• Manage shared resources
• Open shared resource Projects
• Open the resource pool only
• Assemble a resource master
• Work with a resource master

Downsizing Larger Projects

• Understand Project downsize
• Create the resource file
• Create smaller Projects
• Link subprojects to resources
• Prepare for the master Project
• Create the downsized master file
• Set Project links
• Finalise the master

Other Applications

• Understand working with applications
• Copy a Gantt chart image
• Copy table data
• Copy to Microsoft Excel
• Link to Microsoft Excel
• Export to Microsoft Excel
• Export To Excel using a map
• Use visual reports

Microsoft Project VBA

• Understand VBA in Microsoft Project
• Access the developer tab
• Record a macro
• Run a macro
• Edit a macro
• Run an edited macro
• Localise a macro
• Run a localise macros